When all work is completed in a folder in FloQast, you will have the opportunity to lock the folder on the Close The Books tab. Locking a folder will set all checklist items and reconciliations to a read-only state, ensuring all sign-off dates remains intact. Locking folders is restricted to users with the Admin or Manager role.
In order to lock a folder, all checklist items and reconciliations in that folder must be completely signed off. Note that if you have the Strict Folder Locking feature enabled (see screenshot below), then additional conditions must be satisfied before a folder can be locked. Specifically, the accounts in the folder must be reconciled and review notes must be in a closed state.
For the following cloud storage integrations, FloQast will also lock down information directly in the cloud storage environment.
Box - FloQast will set all files in the folder to a locked state upon locking the folder in FloQast
Google Drive - FloQast will set the permissions on all files in the folder to read-only for all non-admin users
Egnyte - FloQast will set all files in the folder to a locked state upon locking the folder in FloQast
If you prefer to lock all folders for a given month at the same time, you can do so on the Dashboard tab, as shown in the screenshot below. In order to do this, work in all folders must be completed.
If you have multiple entities in FloQast, then the All Entities view in the Dashboard tab will give you insight as to which entities can be locked down.