Supporting documents saved in FloQast each close period through your cloud storage provider can be rolled forward to the new close period. FloQast automatically creates the new folder structure on the first of the month. However, the supporting documents are not automatically rolled forward.
To roll documents forward to the new period, select the given accounting period and the accounting process folder. Once the folder is selected, the application automatically navigates to the Close the Books tab.
Once there, select the Roll Forward icon in the Documents section shown below:
Upon selecting the Roll Forward icon, any corresponding documents from the previous period will be shown. All applicable documents from the previous close can be selected and rolled forward. Additionally, all documents can be renamed when they are moved to the new period. To rename the document, simply type into the name area and replace existing naming conventions or add in additional digits.
When the documents have been selected and re-named, as needed, click the Roll Forward button to move them forward to the new period in FloQast. In addition to the documents being moved forward in FloQast, these documents will also be replicated in your cloud storage system. The prior period does not have to be closed in order to use the roll forward functionality.
Keep in mind that you can only roll forward documents into a process folder that is currently empty. If the folder shows as empty in FloQast but you receive an error, review the folder's contents within your cloud storage as files may have been placed there but the Refresh button within FloQast may not have been clicked yet to reflect them. If by chance you only roll forward a few of the documents you need, you can actually roll forward again, once the excel sheets are removed from the corresponding cloud storage folder.
Note: All document types are supported but you can only reconcile .csv, .xls, .xlsm, and .xlsx files. For additional Reconciliations questions, please see the Reconciliations article for users. The document size restriction is 20 MB per tab.