- Once a QuickBooks Online instance has been created and the journal entry fields have been configured, a user will be able to prepare a journal entry for posting.
- To create a journal entry, click “Create” in the top right corner of the Journal Entry Management home page. Users will have the option to either 1) manually enter a journal entry, or 2) import a journal entry using an Excel template.
On the Create Journal entry screen, a user will be able to key in all fields as they would in a normal journal entry in QuickBooks Online.
Depending on the settings applied, certain fields must be filled out in order to submit or post a journal entry. You can also choose to post a journal entry either through the approval process or independently, depending on your settings.
Journal entries can be saved without being fully finalized. Any journal entry that is saved will be stored in an “In Progress” status and no one aside from the original preparer will be able to update or submit the journal entry.
Once submitted for approval, a journal entry will appear in the listing of all entries in the Journal Entry Management home page. Please note that a user cannot approve their own journal entry.
* Journal entry line limit is 3,000 lines.