AutoRec Amortization and Depreciation users can now automate monthly additions and journal entry postings for NetSuite and QuickBooks Online (QBO) customers. There are plans to extend this to other integrations, but only NetSuite and QBO are supported at this time.
Enabling the Integration
As long as your entity has synced credentials to use the NetSuite or QBO integrations, then any account with AutoRec Amortization or Depreciation enabled will automatically be connected for monthly additions and JE automation.
Syncing Additions into AutoRec
You can automatically sync additions into AutoRec Amortization or Depreciation by clicking on the Add Items dropdown and choosing the Sync option.
This will prompt you to map the fields from your ERP to bring into AutoRec Amortization or Depreciation. You can click on each drop-down on the right to choose which field is mapped to FloQast on the left. The four fields at the top are required, and mappings must be created for them before the Sync button becomes available. If the start and end date fields are not used in your ERP, then you can still map them, and FloQast will bring in the data with null values so you can edit them in the module.
Scrolling down, you will see that there are optional fields you can populate with data from QBO. These fields do not need to be mapped to Sync with QBO, but they do allow you to bring in more data for each item. If you plan to use FloQast to post your amortization or depreciation expense entry, then you will need to make sure that the expense account and related department, class, etc fields are mapped.
Once your fields are mapped and you click on the Sync button, you will be redirected to the schedule. After the sync is completed, a confirmation will be shown.
Automatically Posting the Journal Entries
You can automatically post your Journal entries to QBO or NetSuite by following the steps in this help article.
Frequently Asked Questions
Q. What transactions are synced into the system?
A. FloQast will sync all the debit transactions that are booked to the asset account that is linked to the amortization or depreciation account. Credit entries are not synced into the system.
Q. What happens if an addition is deleted in QBO or NS after it was already synced to FloQast?
A. FloQast will not automatically remove items that were deleted in QBO or NS. Each sync will only look for net new items.